Have you ever ever puzzled what number of billable hours slip via unnoticed, affecting your organization’s backside line? Or how a lot time every worker spends on specific tasks — and the way this impacts general productiveness?
That’s the place time monitoring software program is available in. It may assist you to:
- Precisely observe hours for invoicing shoppers
- Robotically calculate hours labored for simpler payroll administration
- Meet compliance necessities with labor legal guidelines
- Preserve a balanced workload throughout groups and tasks
However how do you determine the proper time monitoring software for the job?
On this article, we’ll discover the important thing options, execs and cons, pricing, and consumer scores for the perfect time monitoring instruments so that you’ll know what to search for earlier than you make investments.
All consumer suggestions referenced within the article has been sourced from unbiased software program evaluation platforms, like G2 and Capterra, in June 2023.
What to search for in time monitoring software program
When searching for the perfect time monitoring software program, it’s best to take into account components like:
- Versatility: In case you’re new to utilizing automated time monitoring options, it’s greatest to begin with an all-in-one platform that has key options for messaging, hiring, and HR and compliance. It will assist you to simplify processes, enhance effectivity, and scale back the danger of errors that may happen when transferring information between completely different techniques.
- Ease of use: Everybody in your staff ought to be capable to get the hold of latest instruments rapidly. It ought to play good with the opposite software program your staff makes use of, like your undertaking administration apps or calendars.
- Integrations: Software program that integrates with different common apps helps you save time manually inputting information from one system to a different. It ought to join with instruments you utilize each day, like electronic mail techniques, undertaking administration instruments, or your billing and payroll software program.
- Actual-time monitoring: Search for a software that permits you to see what’s being labored on in actual time. This manner, you possibly can spot potential issues early, maintain tasks on observe, and ensure your staff is specializing in the proper duties.
- Scalability: As what you are promoting expands, your software ought to be capable to deal with extra customers, extra tasks, and extra information and not using a hiccup, saving you the difficulty of switching techniques down the highway.
The 8 greatest time monitoring software program options
What you are promoting wants are distinctive so we’ve fastidiously curated a listing of the highest 8 options based mostly on the perfect use case for every platform:
- Homebase: Greatest for complete time monitoring and past
- Connecteam: Greatest for big retail firms
- Deputy: Greatest for distinctive compliance options
- Wrike: Greatest for undertaking administration
- Toggl: Greatest for time monitoring and administration
- ClickUp: Greatest for agile administration
- Monday.com: Greatest for custom-made workflows
- BigTime: Greatest for process monitoring
1. Homebase: Greatest for complete time monitoring and past
At its core, Homebase is an worker scheduling and time monitoring software that lets workers clock out and in of their shifts throughout gadgets — smartphones, tablets, or desktops. This information is routinely transformed into timesheets, simplifying the duty of monitoring hours labored, breaks taken, and time beyond regulation due.
Homebase additionally helps with hiring and onboarding. You may submit job listings immediately from the platform, which quickens the hiring course of. And as soon as a brand new rent is onboarded, you possibly can ship them welcome kits via Homebase, making certain a constant onboarding expertise for all workers.
Homebase is right for companies that must handle workers throughout a number of roles or wage charges throughout sectors like retail, healthcare, and hospitality.
Prime options
- Simple worker scheduling that auto-populates timetables and ensures correct protection for patrons always whereas accommodating workers’ wants resembling requested holidays
- Self-scheduling instruments for workers to say open shifts, prepare trades and covers, and request break day
- Time monitoring with GPS and geofencing options for exact monitoring of hours labored, together with breaks and time beyond regulation. This manner, you possibly can handle distant groups higher.
- Workforce communication app that sends auto alerts for late arrivals, no-shows, and missed breaks
- Payroll administration operate that calculates taxes and paychecks, sends direct deposits to your staff, and routinely pays and recordsdata your payroll taxes
- Labor regulation compliance instruments with built-in break guidelines, time beyond regulation warnings, and data storage of all actions making you audit-ready
- A cell app that helps handle on a regular basis duties from anyplace
- Report era for labor prices, worker efficiency, and gross sales forecasts
Execs and cons
| Execs | Cons |
|---|---|
| Free account that features fundamental scheduling and time monitoring instruments for as much as 20 workers | No efficiency administration instruments |
| Fast and straightforward arrange | |
| Simple shift-swapping for managers and workers | |
| Reasonably priced with its per-location pricing | |
| Simple to make use of with no studying curve | |
| Built-in payroll system syncs information avoiding guide entries | |
| Designed for small to medium-sized companies using hourly workers |
Pricing
Homebase presents quite a lot of providers at completely different value factors, and prospects save 20% on all pricing after they go for annual billing.
- Fundamental or Free plan for one location and as much as 20 workers with fundamental scheduling and time monitoring, worker administration instruments like Messaging, point-of-sale integrations, and entry to electronic mail help.
- Necessities plan beginning at $24.95 per thirty days per location contains every little thing in Fundamental plus payroll integrations, staff communication, efficiency monitoring, superior time monitoring and scheduling, and entry to reside help.
- Plus plan beginning at $59.95 per thirty days per location contains every little thing in Necessities, plus hiring instruments, retention and efficiency monitoring, break day controls, and departments and permissions.
- All-in-one plan beginning at $99.95 per thirty days per location contains every little thing in Plus, with HR and compliance, new rent onboarding, labor value controls, and enterprise insights
Consumer scores
2. Connecteam: Greatest for big retail firms
Connecteam helps managers and workers keep in contact, maintain observe of working hours, set up work schedules, fill out kinds, and handle duties. It’s preferrred for companies the place workers don’t all work in the identical place or on the identical time, like distant groups or shift staff.
Prime options
- Worker scheduling helps program shifts and arrange recurring shifts and time beyond regulation
- Job administration helps delegate recurring duties to workers with real-time updates on process completion
- Workers full stories, kinds, checklists, and requests immediately
- Time clock with GPS lets workers clock out and in from anyplace
Execs and cons
| Execs | Cons |
|---|---|
| Consumer-friendly platform with customization choices | Utilizing a brand new function requires upgrading to pricing plan |
| Single dashboard to handle your staff the place all of your worker data is displayed | Doesn’t help assigning completely different roles and pay charges to the identical worker |
| Automated end-of-shift stories give an summary of workers’ work |
Pricing
Connecteam’s pricing varies based mostly on the options you want ranging between $35 to $119.
Consumer scores
3. Deputy: Greatest for distinctive compliance options
Deputy is a workers scheduling and time monitoring app that helps managers and supervisors to create and modify schedules for his or her groups, set and observe duties, and monitor time and attendance. Workers can use the software to clock out and in, view their schedules, request break day, and talk with their friends and managers.
Its Lively Attestation function prompts managers when workers have requested to work time beyond regulation, depart early, or miss a break, making certain what you are promoting is compliant with labor legal guidelines.
Prime options
- Time and attendance administration for monitoring worker hours and attendance, making certain correct payroll and compliance with labor legal guidelines
- Absence administration for monitoring sick depart or trip time
- Centralized place to retailer and entry all worker data
- Employees doc administration for storage and administration of contracts and efficiency critiques
- Reporting and analytics present insights into enterprise operations
Execs and cons
| Execs | Cons |
|---|---|
| Consumer pleasant with no studying curve | Workers can not e book last-minute unavailability if the schedule has been written however not but printed |
| Workers can clock in and clock out on Apple Watch | Doesn’t help iOS with all functionalities |
| Actual-time visibility of worker attendance sample | Restricted customizations for creating workflows |
Pricing
Deputy presents a 31-day free trial for all of the plans based mostly on the functionalities you want. Scheduling and Time & Attendance plans are priced at $3.50 per consumer per thirty days and the Premium plan that features reporting options begins at $4.90 per consumer per thirty days. However if in case you have a staff of 250+ workers or want custom-made workflows, then you possibly can request a quote.
Consumer scores
4. Wrike: Greatest for undertaking administration
Wrike is a undertaking administration and collaboration software that helps groups of any dimension higher set up their work in a centralized place and observe their progress. Wrike is understood for its flexibility, as it may be custom-made to suit particular workflows and enterprise wants.
Prime options
- Job administration helps create, assign, schedule, and monitor duties inside a undertaking
- Collaborative modifying options let your staff brainstorm in real-time
- Gantt charts present a visible timeline for tasks
- Customizable stories present insights into undertaking progress and productiveness
Execs and cons
| Execs | Cons |
|---|---|
| Auto scheduling and time monitoring scale back reliance on electronic mail and spreadsheets | Restricted customization options in stories |
| Integration with calendars, doc administration instruments, and cloud storage providers brings all information in a single place | The in-app timer is simply obtainable within the increased priced plans |
| Simple arrange for recurring and deadline-oriented duties | New customers can discover the interface difficult |
Pricing
Wrike presents a free plan for fundamental centralized process administration options. However if in case you have a staff of 2-25 customers, you possibly can go for the Workforce plan at $9.80 per consumer per thirty days or the Marketing strategy at $24.80 for as much as 200 customers. You may request a quote for any custom-made options for what you are promoting.
Consumer scores
5. Toggl: Greatest for time monitoring and administration
Toggl is an intuitive time monitoring software program that gives correct time stories with easy-to-use filtering, sorting, and exporting choices for information by consumer, process, or undertaking.
Prime options
- Mission administration answer with drag-and-drop scheduling, undertaking estimates and historic billable charges
- Workforce administration options like consumer teams, staff member audits, and automatic electronic mail staff reminders
- Reporting dashboards present insights into undertaking, staff, and date-specific time entries
- Integrates with common apps like Asana, Evernote, and Google Calendar
Execs and cons
| Execs | Cons |
|---|---|
| Free model is greatest suited to freelancers and people | The Pomodoro Timer operate varies from browser extension to cell app to desktop software program |
| Desktop timer synchronizes with its cell app, permitting for on-the-go corrections | Doesn’t combine with invoicing instruments |
| Simplified stories of how individuals have spent their time and on completely different tasks |
Pricing
Toggl is free for as much as 5 customers. However if you would like superior options like pre-populated undertaking templates, time monitoring audits, and undertaking forecast analytics, you possibly can go for the Starter plan at $10 per consumer per thirty days or the Premium plan at $20 per consumer per thirty days. You can too request a customized quote.
Consumer scores
6. ClickUp: Greatest for agile administration
ClickUp is a undertaking administration software designed to assist groups set up and handle their work. Its dash workflows and dashboard make it preferrred for groups that comply with agile undertaking administration methodologies. ClickUp permits for a excessive degree of customization in its views and workflows, without having code or add-ons. This implies it might probably adapt to a variety of staff wants and workflows.
Prime options
- Product administration options permit groups to collaborate on sprints, roadmaps and backlogs
- The flexibility to automate dash workflows and streamline bug and challenge monitoring
- 15+ customizable views like listing, board, field, calendar, Gantt, workload, desk, map, and whiteboard views
- Customization with out code or add-ons lets groups tailor relations between duties, paperwork, and extra
- Dashboard permits for the addition of visible widgets for duties, time monitoring, and sprints
Execs and cons
| Execs | Cons |
|---|---|
| Customizable automations and templates can be utilized for numerous use circumstances | Automations steadily fail throughout important intervals |
| Workflow charts and todo lists simply combine into current gross sales funnels | The cell app has restricted performance as in comparison with the desktop model |
| The software is intuitive and straightforward to get began with | Lags within the software program imply new duties or folders will not be mirrored instantly |
Pricing
Click on Up’s free model is right for private use whereas the Limitless plan is right for small companies at $5 per consumer per thirty days. However if in case you have a mid-sized staff, you possibly can go for the Marketing strategy at $12 per consumer per thirty days or the Enterprise Plus plan at $19 per consumer per thirty days.
Consumer scores
7. Monday.com: Greatest for custom-made workflows
Monday.com is a versatile code-free platform that enables groups to run tasks, and workflows, and observe each day work. The intuitive constructing blocks (like columns, views, automation, and integrations) assist create a board-based construction that provides a transparent view of progress and duties.
Prime options
- Customized dashboards give an summary of tasks to trace progress, timelines, and budgets
- Code-free automation for duties like standing updates, electronic mail notifications, due date alerts, process assignments, and progress updates
- File administration presents a centralized collaborative area with standing updates, sensible notifications, and model management
- Integrations with common enterprise instruments like MS Groups, Dropbox, and Slack
Execs and cons
| Execs | Cons |
|---|---|
| Intuitive and straightforward to make use of | Restricted options imply investing in further apps alongside Monday.com |
| Excessive-priority process alerts assist prioritize deadlines and workload | Restricted flexibility within the cell app as in comparison with desktop |
| Simple navigation with digital interface | Studying curve for workers who aren’t tech-savvy |
| Flexibility in creating and customizing workflow with customized boards, columns, and automation guidelines |
Pricing
Whereas Monday.com presents a free plan, it’s restricted to 2 seats. If you’d like superior options like Gantt views, integrations, and customized dashboards then you possibly can go for the paid plans ranging between $8 to $16 per seat per thirty days or request a customized quote.
Consumer scores
8. BigTime: Greatest for process monitoring
BigTime is an built-in time monitoring, billing, and process administration software program. In different phrases, the platform hyperlinks timesheets, budgets, duties, and bills to watch the real-time standing of a undertaking. BigTime was developed by knowledgeable service firm to fulfill its personal necessities and challenges like managing workers, work, time, bills, shoppers, and undertaking billing.
Prime options
- Timesheets with custom-made each day or weekly views, automated notifications for evaluation and workflow approvals
- Finances and process administration software helps arrange duties per undertaking with hourly charges, charges, and expense budgets
- Versatile billing charges and customizable bill templates
- Permissions-based viewing and exporting instruments
- Native cell apps for iOS and Android with offline performance and auto-sync when a connection is out there
- Integrations with common instruments like Salesforce, QuickBooks, Slack, and Google Apps SSO
Execs and cons
| Execs | Cons |
|---|---|
| Actual-time monitoring and evaluation of present tasks | Complicated functionalities have a studying curve |
| Mission and price range forecasting | No billing-related project-specific dashboards |
| Simple integration with Quickbooks On-line |
Pricing
BigTime presents 4 pricing plans:
- Necessities — $20 per consumer per thirty days with fundamental options like time administration, approvals, and expense administration
- Superior — $35 per consumer per thirty days together with undertaking templates and multi-currency administration
- Premier — $45 per consumer per thirty days together with multi degree approvals and undertaking budgeting
- Projector — Begins at $60 per consumer per thirty days together with multi-entity and complicated undertaking accounting
Consumer scores
So, which era monitoring software program must you select?
Selecting the best time monitoring software program for what you are promoting is all about discovering the proper steadiness between your distinctive wants and the software’s performance. For instance, if you happen to’re a big retail enterprise then Connecteam is an efficient selection.
And if you wish to customise workflows for every undertaking then you possibly can go for Monday.com. However if you would like a platform that may do all of it, Homebase is your go-to.
With Homebase, you don’t should juggle between completely different instruments. You may run time monitoring, scheduling, payroll, hiring, and communication in a single, user-friendly interface. Plus, it’s free for as much as 20 workers and takes just a few minutes to arrange an account.
Whether or not you’re a small enterprise proprietor juggling a number of roles or a supervisor in a rising firm, Homebase empowers you to focus extra on progress and innovation, and fewer on administrative duties.
